1. Introduction

Oath Services ("Oath," "we," "us," or "our") is committed to protecting your privacy and handling your personal information with care and transparency. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (oathserv.com), use our services, or interact with us.

By accessing or using our services, you agree to the terms of this Privacy Policy. If you do not agree with our practices, please do not use our services.

2. Information We Collect

We collect information that you provide directly to us, information we obtain automatically, and information from third-party sources.

2.1 Information You Provide to Us

For Job Seekers/Candidates:

• Personal Identification Information: Name, email address, phone number, mailing address, date of birth

• Professional Information: Resume/CV, work history, education, certifications, licenses, skills, references, salary expectations

• Application Materials: Cover letters, portfolios, work samples

• Background Information: Information collected during background checks, employment verification, reference checks (with your consent)

• Communication Records: Emails, phone calls, text messages, and other correspondence with our team

• Preferences: Job search preferences, geographic preferences, availability, work authorization status

For Employers/Clients:

• Company Information: Business name, address, contact information, industry

• Contact Person Details: Name, email, phone number, job title

• Job Requirements: Job descriptions, qualifications, salary ranges, hiring needs

• Billing Information: Payment details for services rendered (processed through secure third-party payment processors)

For All Users:

• Account Information: Username, password, account preferences

• Feedback and Correspondence: Survey responses, comments, questions, or requests submitted through our website or email

2.2 Information We Collect Automatically

When you visit our website, we may automatically collect:

• Device Information: IP address, browser type, operating system, device identifiers

• Usage Data: Pages visited, time spent on pages, links clicked, referring website

• Cookies and Tracking Technologies: Information collected through cookies, web beacons, and similar technologies (see Section 7)

2.3 Information from Third-Party Sources

We may receive information about you from:

• Public Sources: Professional networking sites (e.g., LinkedIn), publicly available databases

• Employers: Information provided by employers regarding job opportunities or candidate evaluations

• References: Information provided by professional references with your consent

• Background Check Providers: Employment verification, credential verification, criminal background checks (with your authorization)

• Partner Organizations: SkillBridge program administrators, training providers, or other recruiting partners

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 For Job Seekers/Candidates:

• Match you with suitable job opportunities

• Present your qualifications to prospective employers

• Communicate with you about job openings, interview schedules, and application status

• Provide career guidance, interview preparation, and placement support

• Conduct background checks and employment verification (with your consent)

• Maintain records of your job search and placement history

• Improve our services and candidate experience

• Comply with legal obligations and employment regulations

3.2 For Employers/Clients:

• Source and screen qualified candidates for your job openings

• Facilitate the hiring process and coordinate interviews

• Provide recruitment analytics and reporting

• Process payments and maintain billing records

• Communicate about services, contracts, and business matters

• Improve our recruiting services and client satisfaction

3.3 General Business Purposes:

• Operate, maintain, and improve our website and services

• Respond to inquiries, comments, and customer service requests

• Send administrative communications (account updates, security alerts)

• Detect, prevent, and address fraud, security issues, or technical problems

• Monitor and analyze trends, usage, and activities

• Comply with legal obligations and enforce our Terms of Service

• Protect the rights, property, and safety of Oath Services, our users, and the public

3.4 Marketing and Communications:

• Send newsletters, industry insights, and career resources (with your consent)

• Notify you of new services, features, or opportunities

• Conduct surveys and gather feedback

You may opt out of marketing communications at any time by following the unsubscribe instructions in our emails or contacting us directly.

4. How We Share Your Information

We do not sell, rent, or trade your personal information. We may share your information in the following circumstances:

4.1 With Prospective Employers

For job seekers, we share your resume, application materials, and professional information with employers when:

• You apply for a specific job opportunity

• We identify you as a potential match for an employer's hiring needs

• You provide explicit consent for us to represent you

4.2 With Service Providers

We may share information with trusted third-party service providers who assist us in operating our business, including:

• Background check and verification services

• Payment processors

• Cloud hosting and data storage providers

• Email and communication platforms

• Analytics and marketing tools

• Legal, accounting, and professional advisors

These providers are contractually obligated to protect your information and use it only for the purposes we specify.

4.3 With SkillBridge and Government Entities

If you participate in the DoD SkillBridge program, we may share your information with:

• Military Career Transition Offices (MCTOs)

• Department of Defense (DoD) SkillBridge program administrators

• Military commands for approval and verification purposes

4.4 For Legal Compliance and Protection

We may disclose your information when required by law or when we believe disclosure is necessary to:

• Comply with legal obligations, court orders, or government requests

• Enforce our Terms of Service or other agreements

• Protect the rights, property, or safety of Oath Services, our users, or the public

• Investigate fraud, security issues, or violations of our policies

4.5 Business Transfers

If Oath Services is involved in a merger, acquisition, sale of assets, or bankruptcy, your information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have.

4.6 With Your Consent

We may share your information for any other purpose with your explicit consent.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Job Seekers/Candidates:

• Active candidate profiles: Retained while you are actively seeking employment through our services

• Inactive profiles: Retained for [2-3 years] after your last interaction with us, unless you request deletion

• Placement records: Retained for [5-7 years] for legal compliance and business records

Employers/Clients:

• Client records and contracts: Retained for [7 years] after the end of the business relationship for legal and tax purposes

You may request deletion of your information at any time by contacting us (see Section 11).

6. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of data in transit and at rest

• Secure servers and data centers

• Access controls and authentication requirements

• Regular security assessments and updates

• Employee training on data protection practices

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Cookies and Tracking Technologies

7.1 What Are Cookies?

Cookies are small text files stored on your device when you visit a website. We use cookies and similar technologies to enhance your experience, analyze usage, and deliver relevant content.

7.2 Types of Cookies We Use

• Essential Cookies: Necessary for the website to function properly (e.g., authentication, security)

• Analytics Cookies: Help us understand how visitors use our website (e.g., Google Analytics)

• Functional Cookies: Remember your preferences and settings

• Marketing Cookies: Track your browsing activity to deliver personalized ads and content

7.3 Managing Cookies

You can control cookies through your browser settings. Most browsers allow you to:

• View and delete cookies

• Block third-party cookies

• Block all cookies (note: this may affect website functionality)

To learn more about cookies and how to manage them, visit www.allaboutcookies.org.

7.4 Do Not Track Signals

Some browsers have "Do Not Track" features. Our website does not currently respond to Do Not Track signals.

8. Third-Party Links and Services

Our website may contain links to third-party websites, job boards, employer career pages, or other services. We are not responsible for the privacy practices or content of these third parties. We encourage you to review their privacy policies before providing any personal information.

Third-Party Services We May Use:

• Google Analytics

• LinkedIn

• Zoho Recruit

• Intuit Quickbooks

9. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

9.1 Access and Correction

You have the right to access and update your personal information. You can update your profile information by logging into your account or contacting us.

9.2 Deletion

You may request deletion of your personal information, subject to certain exceptions (e.g., legal obligations, legitimate business purposes).

9.3 Opt-Out of Marketing

You can opt out of receiving marketing emails by clicking "unsubscribe" in our emails or contacting us. Note: You will still receive transactional and administrative communications.

9.4 Data Portability

You may request a copy of your personal information in a portable format.

9.5 Withdrawal of Consent

If we process your information based on consent, you may withdraw consent at any time.

9.6 Additional Rights (State-Specific)

California Residents (CCPA/CPRA):
You have the right to:

• Know what personal information we collect, use, and share

• Request deletion of your personal information

• Opt out of the sale or sharing of personal information (Note: We do not sell personal information)

• Non-discrimination for exercising your rights

European Economic Area (EEA) Residents (GDPR):
You have the right to:

• Access, rectification, and erasure of your data

• Restriction of processing

• Data portability

• Object to processing

• Lodge a complaint with a supervisory authority

To exercise any of these rights, please contact us at info@oathserv.com.

10. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child under 18, we will take steps to delete it promptly.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws different from those in your country.

If you are located in the EEA or UK, we will ensure that appropriate safeguards are in place for international transfers, such as Standard Contractual Clauses or other legally approved mechanisms.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. We will post the updated policy on this page with a new "Last Updated" date.

If we make material changes, we will notify you by email or through a prominent notice on our website. Your continued use of our services after such notice constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Oath Services
Email: info@oathserv.com
Phone: (978) 393-8177
Address: 145 Hollis Rd. Amherst, NH. 03031

For Privacy-Related Requests:

• Data access or correction requests

• Deletion requests

• Opt-out requests

• Privacy complaints

We will respond to your request within [30 days] or as required by applicable law.

14. Consent

BY USING OUR SERVICES, YOU ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTOOD THIS PRIVACY POLICY AND CONSENT TO THE COLLECTION, USE, AND DISCLOSURE OF YOUR INFORMATION AS DESCRIBED HEREIN.